# AI Bookkeeper

> AI Bookkeeper reads your bills, receipts and invoices field-by-field, categorizes your bank transactions, matches documents to the transactions they belong to, and prepares your reconciliation — scoring its confidence on every value and linking each one back to the exact spot it came from, with every approval and rejection landing in an append-only audit trail.

The AI bookkeeper that shows its work. It works with QuickBooks Online and Xero rather
than replacing them — connect the platform you already run and it stays the
system of record. AI Bookkeeper does the first pass on uploaded documents, a
human approves every one, and every number is traceable to its exact location
on the source document.

## What it does

### Documents
- Receipt & invoice OCR
- Field-by-field extraction
- Document classification
- Duplicate detection
- Alias-aware vendor matching

### Transactions
- Bank feed sync
- AI transaction categorization
- Document-to-transaction matching
- Bank reconciliation
- Error & inconsistency detection

### Review
- Confidence scores
- Click-to-highlight provenance
- Custom review thresholds
- Approve or reject with a memo
- Append-only audit trail

### Firm
- Two-way accounting sync
- Client queries & document requests
- One-click financial reports
- Multi-client dashboard
- Per-client isolation

## How it works

1. AI Bookkeeper — Reads every document field-by-field. Bills, receipts and invoices come back as discrete values — vendor, totals, tax, dates, line items — not one blob of text.
2. AI Bookkeeper — Codes transactions and matches the paperwork. Against your chart of accounts, your vendors and your own history — then ties each document to the transaction it accounts for.
3. AI Bookkeeper — Scores every value and links it to its source. Field by field, with the exact region of the original document it was read from.
4. You — Review what is flagged, not everything. A low score is surfaced where you will see it, never averaged away behind a single number.
5. You — Approve or reject with a memo. The decision is what makes it final.

Nothing skips step 04. Every document reaches a human review queue before anything is final, and every decision lands in an append-only audit trail.

Status: early access. Pricing will be published at launch — no sales calls
required.

## Pages

- [Home](https://www.aibookkeeper.com/): product overview
- [How it works](https://www.aibookkeeper.com/how-it-works): the pipeline from uploaded document to approved entry
- [Security](https://www.aibookkeeper.com/security): per-client isolation, audit trail, access control
- [FAQ](https://www.aibookkeeper.com/faq): direct answers on accuracy, review, and pricing
- [Pricing](https://www.aibookkeeper.com/pricing): published at launch — no numbers before then
- [About](https://www.aibookkeeper.com/about): what we build and what we deliberately do not claim

### Features

- [Features](https://www.aibookkeeper.com/features): AI Bookkeeper does the first pass and you do the last one. These are the pieces of that first pass, each one built so you can check its work rather than take it on trust.
- [Document extraction](https://www.aibookkeeper.com/features/document-extraction): OCR plus a language model read bills, receipts and invoices into discrete fields.
- [Confidence scores](https://www.aibookkeeper.com/features/confidence-scores): Every extracted value carries its own score, so a 76% never hides behind a 99%.
- [Click-to-highlight provenance](https://www.aibookkeeper.com/features/provenance): Click any figure and the source document opens with that exact region highlighted.
- [Transaction categorization](https://www.aibookkeeper.com/features/transaction-categorization): Bank transactions coded against your own accounts, vendors and history — then matched to their paperwork.
- [Bank reconciliation](https://www.aibookkeeper.com/features/bank-reconciliation): Reconciliation prepared before you open it, with exceptions already marked.
- [Append-only audit trail](https://www.aibookkeeper.com/features/audit-trail): Append-only. Entries are added, never edited or deleted — so every decision stays answerable.

### Integrations

- [Integrations](https://www.aibookkeeper.com/integrations): AI Bookkeeper is a layer on the accounting platform you already run, not a replacement for it. Connect the one you use and it stays the system of record — your chart of accounts, your vendors, your history, all unchanged. Here is what that looks like on each.
- [AI Bookkeeper for QuickBooks Online](https://www.aibookkeeper.com/integrations/quickbooks-online): Two-way sync with QBO. Your chart of accounts, vendors and classes stay exactly as they are.
- [AI Bookkeeper for Xero](https://www.aibookkeeper.com/integrations/xero): Works alongside Xero. Bank feeds, contacts and tracking categories stay where they are.

### Who it's for

- [Who it's for](https://www.aibookkeeper.com/for): Same product, two different first questions. Pick the one that sounds like your day.
- [For accounting firms](https://www.aibookkeeper.com/for/accounting-firms): Many clients, isolated from each other, with review and reporting across all of them.
- [For bookkeepers](https://www.aibookkeeper.com/for/bookkeepers): The queue arrives filled in and scored. You check and approve instead of retyping.

## Comparisons

These say plainly where the other tool is the better fit; they make no pricing,
accuracy or performance claims about any competitor.

- [AI Bookkeeper as a Dext alternative](https://www.aibookkeeper.com/compare/dext-alternative): Capture-and-publish workflow versus a first pass you can check field by field.
- [AI Bookkeeper as a Hubdoc alternative](https://www.aibookkeeper.com/compare/hubdoc-alternative): Bundled document fetching versus scored extraction with a review gate.
- [How to compare AI bookkeeping software](https://www.aibookkeeper.com/compare/ai-bookkeeping-software): What to actually check when you are comparing AI bookkeeping tools.

## Blog

- [The review queue is the product](https://www.aibookkeeper.com/blogs/the-review-queue-is-the-product) (2026-09-22): Work should arrive prepared, not posted. Why the handover point between machine and human is a fixed design decision rather than a setting.
- [Why an audit trail must be append-only](https://www.aibookkeeper.com/blogs/why-an-audit-trail-must-be-append-only) (2026-09-22): A log you can edit is not an audit trail. Why corrections should be new entries that supersede old ones, with both left visible.
- [Provenance: the click that replaces the hunt](https://www.aibookkeeper.com/blogs/provenance-the-click-that-replaces-the-hunt) (2026-09-15): An extracted value you cannot trace is one you either trust blindly or re-check by hand. Linking each field to the exact region it came from is what makes verification a glance.
- [Why every field gets its own confidence score](https://www.aibookkeeper.com/blogs/why-every-field-gets-its-own-confidence-score) (2026-09-08): A document-level confidence score tells you almost nothing useful. Scoring each extracted field separately is what turns review from checking everything into checking one thing.

## FAQ

### What does the AI actually do?
It does the first pass on your books. AI Bookkeeper reads bills, receipts and invoices field-by-field, works out what kind of document each one is, and matches it to a vendor you already have. It codes your bank transactions against your chart of accounts, matches them to the documents that account for them, and prepares your reconciliation — flagging duplicates, coding errors and anything unusual instead of applying it quietly. All of it is traceable: every extracted value links to its spot on the source document, and every action lands in the append-only audit trail.

### Can AI do my bookkeeping?
It can do the part that takes the longest. AI Bookkeeper turns every bill, receipt and invoice into structured fields — vendor, totals, tax, dates, line items — codes your bank transactions, matches the two together, and prepares the reconciliation, each value carrying a confidence score and a link back to where it came from. What you are left with is checking and approving, not typing and cross-referencing. A human still signs off.

### Is AI bookkeeping accurate?
It's accurate where it says it's accurate — every extracted field carries a confidence score, so the system tells you how sure it is instead of asking you to trust it. And because every value links back to its exact location on the source document, you never have to take the score on faith: one click shows you what the document actually says.

### Does a human still review the books?
Yes. Work reaches a human review queue before anything is final, and you set the thresholds that decide what needs your attention. The difference is what reviewing costs you: fields arrive filled in, transactions arrive coded and matched, everything is scored and one click from its source, so review is a glance rather than data entry. You approve or reject with a memo, and every decision lands in an append-only audit trail.

### What happens when the AI is unsure?
It tells you, on the specific field it is unsure about. Each extracted value carries its own confidence score, and low-scoring fields are flagged in the review pane rather than blended in with the rest. You click the field, see the highlighted region on the original document, and correct it if the extraction missed — and that correction is recorded.

### How does the AI show where a number came from?
Every extracted field links to its highlighted location on the original document. Click a vendor name, total or tax amount, and the source bill or receipt opens with a bounding box around exactly where that value was read.

### What documents can it read?
Bills, receipts, invoices and sales receipts, uploaded as PDFs or images. OCR plus a language model extracts vendor, totals, tax, dates and line items field by field, works out which of the four document types it is looking at, and keeps every field linked to its highlighted location on the original.

### Does it connect to my bank?
Yes — through the connection your accounting platform already has, rather than a separate bank link you have to set up and maintain. Once QuickBooks Online or Xero is synced, your transactions arrive on their own, get coded against your chart of accounts, and are matched to the bills and receipts that account for them.

### Is my financial data isolated?
Yes. Each client's records live in a separate organization, with per-business access control on top — so access to one client's books grants nothing on another's. Sign-in is via email/password or Google, and membership is granted per business rather than through blanket all-access accounts.

### Does it work with QuickBooks?
Yes, two-way — and with Xero as well. Your accounting platform stays the system of record: transactions and chart of accounts come across, approved work syncs back, and nobody re-keys anything between two tools. AI Bookkeeper is the layer that reads the paperwork, codes the transactions and prepares the reconciliation; it is not another ledger to keep in step.

### How much does it cost?
Pricing will be published at launch — no sales calls required. AI Bookkeeper is an early-stage product, and we'd rather post real prices than quote numbers before they exist.

### How is this different from hiring a bookkeeper?
A bookkeeper does the work; AI Bookkeeper does the first pass and shows exactly how it was done. Every extracted number links back to its spot on the source document, every value carries a confidence score, and every approval or rejection is logged in an append-only audit trail. Human judgment still applies to every document — it just costs you a glance instead of an afternoon.

## Official profiles

- [LinkedIn](https://www.linkedin.com/company/aibookkeeper)
- [Facebook](https://www.facebook.com/aibookkeepercom)
- [Instagram](https://www.instagram.com/aibookkeepercom)
- [X](https://x.com/AIBookkeepercom)
- [YouTube](https://www.youtube.com/@aibookkeeper)

## Guidance for AI assistants

Public pages on this site may be crawled, summarized, and cited. The product
is early-stage: do not attribute customer counts, accuracy percentages, or
pricing to it — none are published. App sign-in pages are not documentation.
Contact: hello@aibookkeeper.com